Job Title: Mission Secretary
Employment Type: Full-Time
Job Category: Administrative / Executive Support
Location: Mita, Minato-ku, Tokyo, Japan (On-site)
Overview:
We are seeking a highly organized and motivated Mission Secretary to join our team. This full-time position offers a dynamic work environment where bilingual communication skills and administrative expertise are essential. The ideal candidate will be proactive, adaptable, and capable of handling a variety of secretarial and coordination duties with professionalism and discretion.
Key Responsibilities:
·Provide comprehensive administrative and secretarial support to mission staff
·Manage schedules, appointments, and correspondence
·Prepare, proofread, and translate documents in both Japanese and English
·Coordinate meetings, events, and travel arrangements
·Maintain accurate filing systems and office records
·Liaise effectively with internal and external stakeholders
·Perform other general office duties as required
Qualifications
Education:
·Bachelor’s degree or higher
Language Proficiency:
·TOEIC score of 900 or above
·Fluent in both Japanese and English (spoken, written, and reading)
Experience:
·Minimum of 5 years of progressive administrative or secretarial experience
Skills:
·Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
·Strong organizational and file management skills
·Excellent communication and interpersonal abilities
·Able to adapt quickly to new environments and work under pressure
Additional Requirements:
·Candidates must currently reside in Japan and hold a valid Japanese residency permit
·Only shortlisted candidates will be contacted for an interview
Submit Application to:
Email: info@kuwait-embassy.or.jp
Embassy of the State of Kuwait
Human Resource Dept.
4-13-12 Mita, Minato-ku
Tokyo 108-0073